BAS Small Business

The "BAS Small Business" software product helps improve company efficiency by providing owners and managers with a wide range of management tools, and employees with new opportunities for productivity. The solution is uncluttered with unnecessary functionality and can be easily customized to suit the specific needs of your company's management and accounting organization, ensuring a quick start and ease of daily operation. The program is implemented entirely in managed forms. This allows for use in thick, thin, or web client modes, meaning you can access the system from anywhere in the world.

Functional Capabilities

Registration of business transactions and the generation of primary documents for the company's economic activity—trade and purchasing, financial, warehouse, production, etc.—are performed using clear on-screen forms, analogous to paper documents, with the necessary printed forms generated.

All data - in a single information base

In a single information base:

• customer database
• banking and cash transactions, client-bank, payment calendar
• settlements with counterparties and personnel
• accounting for materials, goods, and products
• customer orders, work orders
• planning and accounting for work and services
• planning and accounting for production operations
• planning for enterprise resource utilization
• trade operations, including retail sales
• personnel accounting, payroll
• cost accounting and cost calculation
• property, capital
• income, expenses, profits and losses
• regulated reporting for sole proprietors
• financial planning (budgeting), etc.

A wide range of reports provides owners, managers, and employees with the ability to quickly obtain information—in a format convenient for work and decision-making, with the required speed and detail.

The program is not intended for accounting and tax accounting—for these purposes, it is convenient to use the "BAS Accounting" configuration and download data to this application.

The program can be used by several companies or private entrepreneurs—both independent and within the same business. If the scale and structure of the business, management approaches, or work organization changes, the program can be reconfigured without significant investment of time and money.
 

Marketing and Sales

"BAS Small Business" Supports the management of the company's product range, prices, and discounts, sales planning, and customer and client interactions.

The program automates operations with the product range:

• registration and storage of the company's product and service lists
• registration and storage of various types of product prices, printing of the price list
• registration of discount and markup types
• setting and changing prices, calculating prices based on the base price type, product prices, or counterparty prices, rounding.

The program supports:

• storing the price calculation method (base price type and markup percentage), support for dynamic and calculated prices
• storing the format for the product price type used when displaying prices in the price list
• storing information about The user changed the price of the item.

Sales plans can be generated in physical or monetary terms and can be compiled for the entire enterprise or for individual divisions.

To analyze sales performance, a plan-versus-actual analysis of sales is generated for individual divisions, product groups, and products.

Sales preparation and client work in BAS Small Business are carried out by the following operations:

• registration and storage of customer contact information
• registration of contracts with customers
• registration and storage of a list of counterparty contact persons and their contact information
• registration of events during interactions with customers and clients - incoming and outgoing calls, letters, meetings, etc.
• registration of customer orders (an order is essentially a specification for a contract, which reflects the types of goods, work, delivery/completion times, and cost)
• registration of work orders (a work order is both a document for planning the execution of work and the provision of services, as well as an actual document confirming the fact of completion of work, provision of services, sale of goods, accounting of material and labor costs)
• combination of customer orders into projects
• formation of a schedule for the shipment of goods, execution of work, and provision of services
• meeting the need for goods, works, services that are created by customer orders by reserving free Warehouse inventory, placement in supplier orders and/or production orders.
• Tracking the fulfillment of customer orders with goods, products, work, and services.

Sales of products, work, and services are documented using delivery notes or certificates of completion, as well as in work orders. Tax documents are generated based on sales documents.
 

Retail Sales

"BAS Small Business" can be used in automated and non-automated retail outlets.

Quantity-total or total accounting is supported.

Required reporting is provided. The generation and printing of labels and price tags is supported.

Supply and Procurement

"BAS Small Business" Provides support for the enterprise's inventory management process.

The supply department is promptly provided with information to determine and meet internal and external needs for goods and services: information on unmet needs for inventory, work, and services, on actual purchases, and on open supplier and production orders.

Requirements are met by reserving goods in available stock at storage locations, as well as placing them in supplier and production orders.

To support the process of purchasing goods and services and working with suppliers, the following operations are automated:

• registration of suppliers and contact information
• storage of supplier and competitor prices, printing of counterparty price lists
• storage of price types, discount types, and counterparty price types under the contract
• storage of user information, price changes Counterparty nomenclature
• Registration and storage of a list of counterparty contacts and their contact information
• Registration of events when interacting with suppliers and contractors - incoming and outgoing calls, emails, meetings, etc.
• Placing orders to suppliers and monitoring their fulfillment
• Creating delivery schedules
• Calculating inventory requirements, determining inventory shortages, and generating recommendations for replenishing inventory by creating production orders or orders to suppliers.

The receipt of inventory at the enterprise can be reflected in various ways:

• Receipt for a fee from a counterparty
• Purchase by an accountable person
• Acceptance for sale from a commission agent
• Receipt of raw materials and materials for processing.

Registration functionality is supported receipt of additional expenses for the acquisition of inventory.
 

Inventory and Composition

The following features are available for managing enterprise inventory across multiple warehouses:

• separate inventory accounting for in-house goods, materials, and products, as well as goods accepted and transferred on commission, and materials accepted and transferred for processing
• accounting for arbitrary product characteristics (color, size, etc.), as well as inventory batches
• accounting by storage location cells (zones, racks, shelves, etc.)
• inventory transfer (between storage locations, issuing for use and returning from use, writing off for internal needs)
• inventory reservation (accounting for inventory and costs based on customer orders)
• use of an order-based inventory accounting system (receiving warehouse orders, disbursing warehouse orders)
• label and price tag printing.

Inventory management and inventory results display functions are supported, including inventory receipts and write-offs.

Work, Services, Production

"BAS Small Business" supports the management of production processes, work execution, and service provision.

Data on the composition and technology of completed work and manufactured products is managed using specifications.

The production schedule is generated by production orders; A schedule for the execution of work and provision of services is provided through production orders and work orders.

Planning the workload of enterprise resources is carried out using production orders and work orders.

Production orders, when registered, have the following features:

• can be sources for meeting customer order requirements
• production orders are used to calculate the need for materials and components
• open production orders can include requirements generated by new customer orders

The configuration allows for the registration of product manufacturing. Release can be processed both in the production unit and in the warehouse (e.g., packaging, assembly of kits). Products are assigned to the structural unit that manufactured them, and It can be transferred to another structural unit—for example, to a warehouse for subsequent sale or to the next workshop along the process route.

The completion of work (rendering of a service) and its delivery to the customer are reflected in the work completion certificate, as well as directly in work orders.

Two functions are used to plan employee work:

• Travel orders - used to assign tasks to perform technological operations of the production cycle to performers with piecework wages; orders can be individual or team-based;
• Work assignments - used to plan employee workloads for internal or external projects.

This function records actual information about the performance of work according to orders and tasks. This information can be used for payroll calculations, as well as for performance evaluations and for conducting a plan-versus-actual analysis of personnel performance.

The following functions are supported for accounting for enterprise expenses and calculating actual costs:

• Actual expenses are recorded in the required breakdowns in monetary and physical terms.
• Allocation of tangible and intangible costs incurred for production - can be done either for a specified period or based on a specific production document.
• Routine calculation of the actual production cost at period close.
• Report on the cost of manufactured products and work performed.

A simple mechanism for performing work and providing services using work orders (documents that combine the functions of a customer order, invoice, certificate of completion, and delivery note for the service sector) has been implemented.
 

Cash

The program allows you to keep track of cash and create an operational payment calendar.

Cash management includes:

• Accounting for cash flows in the cash register and bank accounts
• Preparing primary bank and cash documents
• Settlements with accountable persons
• Creating a payment calendar
• Integration with the client-bank system.

Payroll and Personnel

"BAS Small Business" Supports personnel records management, including part-time employees, timesheets, and payroll calculation.

Personnel records management includes the following functions:

• hiring registration
• personnel transfers
• employee dismissals.

Payroll capabilities:

• salaries, taxes (personal income tax), and contributions (unified social contribution) are calculated by accrual and deduction types using a single document, "Payroll Accrual";
• generating payroll statements for salary and advance payments to employees;
• time tracking - a timesheet is used, allowing time tracking both by day and for a consolidated period.

This section provides the ability to generate analytical reports on settlements with Personnel management, employee accrual, and retention.
 

Property

"BAS Small Business" provides property (non-current assets), fixed assets, and intangible assets accounting for an organization:

• acceptance for accounting, parameter changes
• depreciation calculation
• sale and write-off.

Finance

The "BAS Small Business" program includes the ability to maintain management accounting, generate a management balance sheet, and generate and analyze financial results. For these purposes, the system includes a management chart of accounts and a mechanism for generating management document entries.

With reports such as the trial balance, cash, income, and expenses, the application solution allows for the generation of financial statements for any period of time.

The accrual method or the accrual and cash methods are used to account for income and expenses.

Analytical accounting of income and expenses using the accrual method is conducted by line of business, divisions, customer orders, and income and expense items (accounts).

Based on management accounting data, the user can generate key financial reports:

• management balance sheet
• profit and loss statement
• cash flow statement.

The system allows for the registration of financial plans. (budgets):

• projected balance
• profit and loss budget
• cash flow budget.

This section also provides tools for calculating taxes, entering and distributing other expenses, and calling up the month-end closing procedure.

To control the activities The "Manager's Monitor" is designed to monitor the company's performance from the manager's perspective. It summarizes the key indicators:

• cash balances in accounts and at the company's cash desks
• accounts receivable - total, overdue
• accounts payable - total, overdue
• profit and loss
• overdue obligations to customers and clients for the shipment of goods and the provision of services
• overdue obligations of suppliers and contractors for the delivery of goods and the provision of services.

Additionally, the following information can be obtained:

• general indicators: sales, income and expenses, working capital status (cash, inventory, and accounts receivable)
• cash: balances and cash flows by item, for the period
• Accounts receivable: balances and trends for the period, by debt age
• Accounts payable: balances and trends for the period, by debt age.

Analytical Reports

Analytical reports allow you to obtain information across all accounting categories. The user can independently set (customize) the level of detail, grouping parameters, and data selection criteria in reports according to the specific tasks being solved, and also save custom report settings.

Accounting Parameter Setup

The setup process includes:

• Registration of information by enterprise organizations
• Registration of the enterprise structure - divisions, warehouses
• Accounting parameter settings
• Service function settings
• Input data entry for accounting sections.

The "Getting Started Wizard" simplifies getting started with the system. With it, the user can enter accounting data, enter initial balances, and configure basic program settings as they move from stage to stage. It is possible to disable accounting sections not used at the enterprise, such as payroll or production accounting.
 

Limitations of the Basic Version of "BAS Small Business"

"BAS Small Business. Basic" has a number of limitations:

• Does not support accounting for more than one company's transactions in a single database;
• However, it is possible to maintain accounting for multiple organizations in separate databases on a single computer;
• Only one user can work with one database at a time;
• Does not support the generation of printed forms for regulated reporting for individual entrepreneurs - only exchange with the electronic reporting service "FREDO Report" is implemented;
• Does not support configuration changes; only the standard configuration and its updates can be used;
• Does not support client-server operation;
• Does not support the operation of distributed databases;
• Does not support COM connections or Automation servers.

If an organization needs to maintain multi-company accounting in a single database, multiple users can work simultaneously, or other tasks arise that cannot be solved within the limitations of the basic version, then the organization will be able to upgrade to the PRO version of BAS Small Business, which does not have the above limitations.
Integration with BAS Accounting and BAS Retail Data exchange with BAS Accounting and BAS Retail is bidirectional, with the ability to customize directions. Exchange occurs at the document and reference information level.