BAS Integrated enterprise management

The BAS Integrated Enterprise Management program includes all the necessary subsystems and functionality for a comprehensive solution, enabling you to plan, model, account for, and implement any tasks and goals required for successful commercial enterprise management. Financial Management The product includes functionality for requesting funds and monitoring payment execution based on requests. Functionality for accounting of settlements with the bank for acquiring transactions has been developed. In addition to the actual registration of payment and refund transactions by payment card, it also includes a step for registering reports from banks on payment credits, refund write-offs, and commission fees. It allows you to track each transaction from the moment the payment is processed until the funds are deposited into your bank account. Financial results (profits and losses) are recorded across the company's business areas. The composition of the directions can be determined very flexibly - for example, directions can correspond to points of sale (for retail enterprises), product range (for distributors), projects, and so on. Custom rules for distributing cost and sales revenue across business areas, based on sales analytics, are supported.

All this allows for a detailed analysis of enterprise performance and business development by optimizing the composition of business areas.

Key innovations of the solution:

• Accounting for loans, deposits, and credits.
• Acquiring (payment cards).
• Flexible tools for maintaining a payment calendar.
• Routing for approving applications.
• Flexible tools for generating payment documents for future dates.
• Inventory of cash registers and bank accounts.
• Analytical reporting on cash flows.

Budgeting

The program uses intuitive budget structure settings thanks to the use of a "tabular model" Budgeting.

Various tools for automatic calculation of budget items allow for deciphering the calculation output. Up to 6 custom analytics are used for each budget item.

Displaying and editing budget instances is possible entirely within a single form. The system stores a history of changes to budget item values.

Planned indicators are calculated in the budget editing form and allow for the use of formula calculations for each indicator from multiple data sources simultaneously.

"Versioning for Budget Instances" option Allows you to:

• Compare versions,
• Collapse, delete,
• Roll back to version.

These capabilities significantly optimize the implementation (adjustment) process of selected budget models.

Key innovative solutions:

• Configure budget types and advanced analytics;
• Scenario modeling;
• Multiple currency support;
• Tabular input and adjustment forms;
• Economic forecast;
• Analysis of achievement of planned indicators;
• Advanced financial analysis.

Monitoring and analysis of enterprise performance indicators
The product implements the ability to build a hierarchical model of goals and target indicators, and includes tools for monitoring key performance indicators (KPIs).

Key innovations of the solution:

Building a hierarchical model of goals and target indicators
Creating various indicator options with the ability to compare
Monitoring target indicators with output data breakdowns
Advanced analysis of financial results by business area
A variety of graphical forms for analytical reports.
 

Regulated Accounting

The product contains all the necessary tools for automating accounting and tax reporting, including the preparation of mandatory (regulated) reporting within an organization. Accounting and tax records are maintained in accordance with current Ukrainian legislation.

Accounting for taxable profit, VAT, and the Single Tax is implemented in accordance with the provisions of the Tax Code of Ukraine.

The application solution includes a chart of accounts that complies with the Order of the Minister of Finance of Ukraine "On Approval of the Chart of Accounts and Instructions for its Application" No. 291 of November 30, 1999. The composition of accounts and the organization of analytical, currency, and quantitative accounting in the accounts comply with legal requirements for accounting and data reporting. Users can independently create additional sub-accounts and analytical accounting sections if necessary.

The product provides the user with a set of standard reports that allow them to analyze balances, account turnovers, and transactions in various analytical dimensions. To generate reports, it is possible to customize the grouping, selection, and sorting of the output data in accordance with the specifics of the organization's activities and the functions performed by the user.

The delivery package includes mandatory (regulated) reports intended for submission to the organization's owners and regulatory government agencies:

• financial reporting forms,
• tax returns.

Regulated reports, for which this option is provided by regulatory documents, can be downloaded electronically.

Key innovative solutions:

• Configuring rules for reflecting business transactions for financial accounting groups;
• Accounting for business activities based on deferred posting and monitoring the relevance of the display;
• Operational control of the formation of transactions for any document;
• Automatic generation of output tax invoices and appendices based on Nomenclature of shipping documents;
• Control of the completeness and accuracy of registration of incoming tax documents, down to the VAT rate and tax purpose of acquisition.

Human Resource Management and Payroll

The subsystem is designed to organize the work of company departments involved in human resources management and comprehensively automate processes that support the enterprise's HR policy in accordance with all requirements of current legislation.

To solve problems in this area, users are provided with the following capabilities:

• Working with employee personal data;
• Recording personnel movement and staff employment within organizations and obtaining standardized reporting forms and internal analytical reporting;
• Organizing work according to a staffing schedule;
• Working with contractor contracts;
• Accounting for time worked using various accounting methods;
• Calculating staff salaries using various payroll systems: Time-based (including tariff-based), piecework, and their variations;
• Using organizational and employee performance indicators when calculating remuneration;
• Calculating deductions from wages, including those based on writs of execution;
• Accrual of other income not related to wages and in-kind income;
• Conducting cash and non-cash settlements with staff, managing employee accounts payable;
• Analysis of accrued wages using internal analytical reporting;
• Obtaining standardized reporting forms;
• Calculating taxes and deductions to the payroll fund as required by law;
• Generating regulated wage reporting, both consolidated and personalized.

Key innovations in the solution:

• Performance Analysis Human Resources Management;
• Payroll calculation based on employee performance data;
• A comprehensive set of personnel settlements;
• Flexible options for reflecting salaries in financial and regulatory accounting;
• Ability to enter an unlimited number of indicators and custom formulas;
• Payroll analysis;
• Vacation reserve calculation and accrual;
• Development of regulated payroll calculation capabilities.

Production Management

Production needs are reflected in production plans, which are composed of specific time periods (according to the selected planning scenario: year, quarter, month, week, etc.). Planning of semi-finished products used for production is based on the total production time of their manufacture. Based on the production plans, the need for the procurement and purchase of materials is determined. Supports targeted procurement and transfer of materials to production for the manufacture of products tailored to specific customer orders.

Production accounting is supported, recording the release of finished goods and the completion of work. Standard production requirements for materials and labor resources are described by resource specifications. Resource specification data is used to calculate the cost of manufactured products and completed work.

Production accounting is maintained at the level of the implementing departments and allows for the formalization of multi-stage, non-manufactured production processes and the generation of unique cost estimates for individual production batches.
 

Cost Management and Cost Calculation

The product enables the organization of control over material flows and consumption. resources that ensure the production, management and commercial activities of the enterprise. Cost accounting and product cost calculation are based on operational accounting data.

Classification of resources that can be used:

• goods (material resources in quantitative and cost terms);
• works (services with the possibility of quantitative distribution);
• services exclusively in monetary terms.

The product supports separate cost accounting by types of tax activities.

The cost management subsystem provides:

• accounting for actual enterprise costs by type of activity in the required breakdowns in physical and monetary terms;
• operational quantitative accounting of resources in work in progress;
• accounting for actual balances of work in progress at the end of the reporting period in the required breakdowns;
• various methods of allocating costs to the cost of products and work performed, to production Costs, areas of activity, and expenses for future periods;
• Calculation of the actual cost of production for the period;
• Provision of data on the cost structure of production.

The calculated cost can be broken down to the volume of initial expenses, regardless of the number of stages in the production process. This analysis significantly improves the visibility and validity of the cost calculation.

Key innovative solutions:

• Separate cost accounting by activity;
• Separate cost accounting by order;
• Distribution of expenses by activity;
• Provision of data on the cost structure of production in primary costs;
• Improved month-end closing wizard.

Sales Management

The "BAS Integrated Enterprise Management" program includes functionality for working with commercial proposals. Commercial proposals allow you to record the history of negotiations with the client to determine the scope and terms of the sale. The order functionality serves as a "control center" for all subsequent processing actions. Order statuses ("not confirmed," "for payment," "for provision," "for shipment") describe the order's stages.

At different stages of the order, it can act as an order for provision, for shipment, or for document processing. Order execution is monitored down to the order line.

The subsystem allows you to specify a payment schedule for a client's order (both advance payments and accounts receivable payments). The schedule can be generated based on the selected calendar. This allows you to plan daily revenue receipts, monitor client compliance with agreed payment deadlines, and identify overdue accounts receivable. The system classifies overdue accounts receivable by maturity interval.

Planned and actual accounts receivable are tracked by order, payment deadline, and settlement document. User workflow with accounts payable has been significantly simplified: manual distribution of incoming payments is performed only by order, while distribution across other analytical sections is performed automatically in the background.

Supplier orders and purchase settlements are handled similarly to sales.

Key solution innovations:

• Management of sales process efficiency and customer transactions;
• Sales funnel;
• Generating price lists with information on product balances;
• Use of regulated sales processes, business processes for managing complex sales;
• Advanced customer order management, standard and individual sales rules, offers;
• Customer self-service;
• Management of sales representatives;
• Monitoring the status of sales processes;
• Vehicle utilization planning;
• Probabilistic sales forecast assessment;
• Separate accounting by partner (management accounting) and counterparty (regulatory accounting);
• Automatic debt limit control;
• Settlement inventory;
• Monitoring and classification of overdue debt by a set of parameters;
• Additional tools for generating statistical and analytical reports on the status of settlements.

Customer Relationship Management

The product implements sales process management: regulation of process stages, process execution control, and analysis. For this purpose, a business process mechanism is used, which automatically tracks the process route and generates tasks for performers. In addition, a simplified sales process management mode with manual stage navigation has been implemented. Various process types with varying stage compositions are supported. Storage of supporting documents—regulations, instructions, document templates, etc.—required for process execution is supported. The system accumulates statistics on the processes being executed, allows for calculating the probability of converting existing sales potential to a successful outcome (the "sales funnel"), and analyzes process bottlenecks.

All sales ("agreements") that have begun are registered in the system. They combine all the information accumulated in the system during the preparation and execution of the sale—emails, call details, meetings, order placement, invoices, delivery notes, additional files, and the like. This helps organize the work of sales managers as conveniently as possible. The system allows for the registration and analysis of the deal environment: competitors, subcontractors, influencers, and their connections. Based on transaction statistics, the system evaluates the likelihood of a successful transaction. This automates and supports not only the sales phase but also the sales preparation phase. Furthermore, the system allows for the analysis of failed transactions, which is essential for improving sales department performance.

Separate lists of counterparties within the meaning of regulated accounting (legal entities and individuals) and business interaction objects (customers, suppliers, competitors, etc.). This allows you to keep track of sales and relationship history not only for "formal" legal counterparties, but also for companies, groups of legal entities, independently operating divisions of counterparties, etc. Information on contact persons of partner companies and on the relationship between partners is maintained.

Key innovative solutions:

• Development of a partner relationship strategy;
• Business processes for organizing interactions with clients;
• Client and partner profiles;
• Loyalty cards, customer loyalty analysis;
• Claims management;
• Agreement fulfillment monitoring;
• BCG analysis;
• Comparative analysis of managers' performance.

Purchase management

The product provides managers responsible for procurement, information necessary for timely decision-making on inventory replenishment, to reduce purchasing costs, and ensure clear interaction with suppliers.

The subsystem's functionality includes:

• operational purchase planning based on sales plans, production plans, and outstanding customer orders
• order placement with suppliers and monitoring their fulfillment
• registration and analysis of compliance with additional terms and conditions under contracts with fixed product items, volumes, and delivery dates
• support for various schemes for receiving goods from suppliers, including acceptance on commission
• registration of uninvoiced deliveries using warehouse orders
• analysis of warehouse and production needs for goods, finished goods, and materials
• end-to-end analysis and establishment of relationships between customer orders and supplier orders
• analysis of the consequences that may result Failure to fulfill orders by suppliers (which customer order could be disrupted by underdelivery of goods or materials)
• Purchase planning taking into account the projected level of warehouse stock and reserved inventory
• Selecting optimal suppliers based on their reliability, delivery history, order urgency criteria, proposed delivery terms, territorial or other arbitrary characteristics, and automatically generating orders for them
• Creating delivery schedules and payment schedules.

Key innovative solutions:

• Procurement management
• Business processes for complex purchases
• Control of supply conditions
• Advanced analysis and selection of suppliers based on prices and conditions
• Formation of the full cost of purchasing inventory
• Control and analysis of meeting needs in Nomenclature.

Warehouse and Inventory Management

An order-based inventory control system can be used for warehouse management. The order-based system can be enabled for shipping and receiving operations independently. Warehouse orders are issued strictly based on documents and instructions, which can be orders or delivery notes. A record is kept of received but unfulfilled orders; warehouse operations can be built entirely "from electronic orders."

The subsystem provides for address-based storage of goods, i.e., maintaining inventory balances by storage location (bins, shelves, racks), and product packaging. The system manages the placement of goods into storage locations upon receipt, their collection from storage locations upon shipment, and the movement and disassembly of goods. The algorithms built into the program automatically select optimal storage locations for placement and collection, ensuring the absence of collisions during high-volume warehouse operations.

The subsystem allows you to create various work zones for optimal access to storage bins and determine the order of traversal within them, such as work zones for forklift operation and for manual picking by a staff member. Various picking strategies can be defined for product selection to ensure optimized placement of goods in bins. For example, when picking goods, prioritize bins where the minimum amount of goods is stored. This allows bins to be freed up for newly received goods. A proactive refill mechanism for address-based storage cells (premises) increases the speed of picking when shipping goods from the warehouse. Address-based storage is optional. Reference mapping of storage locations is also supported.

The program implements a multi-step inventory process, including generating inventory orders, issuing instructions for transferring balances to storage locations, and separately recording surpluses and shortages in operational and financial accounting.

The application solution automates the process of delivering goods to customers, as well as the delivery process when moving goods between warehouses. Goods can be delivered directly to customer addresses (warehouse locations) or through a transport company (carrier). Transportation tasks are generated based on the delivery zone, the order of delivery address visits, and the vehicle's carrying capacity.

Main new features:

• Complex hierarchical warehouse structure;
• Address warehouse management;
• Separate order accounting - demand reservation;
• Reusable container accounting;
• Inventory management;
• Statistical inventory analysis, storage of ABC/XYZ analysis results;
• Forecasted demand calculation;
• Warehouse inventory by expiration dates;
• Delivery management;
• Product calendar.

Technological Advantages

The "BAS Integrated Enterprise Management" solution is developed on the new Business Automation Framework, which enables:

• ensuring high system reliability, performance, and scalability
• operating with the system over the internet in thin client or web client mode (via a standard internet browser), including in cloud mode
• customizing the interface for a specific user or user group, taking into account the user's role, access rights, and individual settings.

The functional options mechanism implemented in the "BAS Integrated Enterprise Management" system allows you to "enable" or "disable" various functional parts of the application solution without programming (or modifying the product).