BAS Accounting CORP

The "BAS Accounting CORP" application is designed to automate accounting and tax reporting, including the preparation of mandatory (regulated) reporting, in organizations engaged in any type of commercial activity: wholesale and retail trade, commission trade (including subcommission), provision of services, manufacturing, etc. Accounting and tax records are maintained in accordance with current Ukrainian legislation.

The solution provides a solution to all tasks facing the accounting department of an enterprise, if the accounting department is fully responsible for accounting at the enterprise, including, for example, the issuance of primary documents, sales accounting, etc. This application solution can also be used exclusively for accounting and tax records, while automation tasks for other services, such as the sales department, can be handled by specialized configurations or other systems.

"BAS Accounting CORP" includes The chart of accounts is included, compliant with the Order of the Ministry of Finance of Ukraine "On Approval of the Chart of Accounts and Instructions for its Use" dated November 30, 1999, No. 291. The composition of accounts and the organization of analytical, currency, and quantitative accounting in the accounts comply with the legal requirements for accounting and data reporting. Users can create additional sub-accounts and analytical accounting sections if necessary.

Key Differences of "BAS Accounting CORP"
The table below summarizes the key differences in the functionality of "BAS Accounting CORP" Compared to "BAS Accounting"

Comparison of the functionality of BAS Accounting CORP and BAS Accounting

Functionality	BAS Accounting	BAS Accounting CORP
Personnel Accounting
Orders on hiring, transfer, dismissal	+	+
Maintaining a staffing table, calculating the planned payroll	-	+
Accounting for the use of vacations	-	+
Registration of experience, including special experience, military records	-	+
Time Tracking	-	+
Payroll
Salary Payment, Indexation, Simple Allowances	+	+
Tax and Contribution Calculation and Accounting	+	+
Payment based on average earnings (sick leave, vacations, etc.)	-	+
Payment for work under civil-law contracts	-	+
Complex calculation formulas, piecework wages, overtime, night work pay, in-kind accruals etc.	-	+
Calculation of deductions (alimony, writs of execution, etc.)	-	+
Accounting for settlements with the Social Insurance Fund	-	+
General Features
Regulated reporting	+	+
HR accounting and payroll calculation in an external program and loading transactions based on the calculation results	+	-
Simplified mode (without storing the history of personnel changes)	+	-
Restricting user access to payroll data and distributing rights between HR and payroll personnel	-	+

Accounting "from the document" and standard transactions

The primary method of reflecting business transactions in accounting is the entry of configuration documents corresponding to primary accounting documents. Direct entry of individual transactions is also permitted. With group entry of transactions, you can use standard operations—a simple automation tool that the user can quickly and easily set up.

Accounting for Multiple Organizations

With "BAS Accounting CORP," you can maintain accounting and tax records for the business activities of multiple organizations. Accounting for each organization can be maintained in a separate database. At the same time, "BAS Accounting CORP" provides the ability to maintain accounting and tax records for multiple organizations in a common database (individual entrepreneurs can act as separate organizations). This is convenient if their business activities are closely interrelated: you can use common lists of goods, counterparties (business partners), employees, warehouses (storage locations), etc., while generating mandatory reporting separately.

Accounting for Inventory

Accounting for goods, materials, and finished goods is implemented in accordance with P (S) BU 9 "Inventories" and guidelines for its application. The following inventory valuation methods are supported upon disposal:

• Average cost
• At cost of the first inventory acquired (FIFO method)
• At selling price using an average markup percentage (for retail)

To support FIFO valuation methods, batch accounting is maintained in inventory accounts. Different valuation methods can be applied independently for each organization.

Warehouse Accounting

Warehouses can be managed using either quantity or quantity-and-amount accounting. In the first case, the valuation of goods and materials for accounting purposes does not depend on the warehouse from which they were received. Inventory accounting can be disabled if it is not needed.

Inventory data is recorded in "BAS Accounting CORP" and is automatically reconciled with accounting data. Based on inventory, surpluses are identified and shortages are written off.

A financially responsible person can be assigned to each inventory item. However, only one responsible person can be assigned to a single inventory item; the history of responsible person assignments is maintained. Inventory can be performed both by inventory item and by financially responsible person.

Accounting for Trade Operations

Accounting for the receipt and sale of goods and services is automated. When goods are sold, invoices are issued, and delivery notes and tax invoices are generated. All wholesale trade transactions are accounted for in contracts with customers and suppliers.

For retail, both operational accounting of retail sales and accounting of sales based on inventory results are supported. Retail goods can be accounted for at purchase or selling prices. Excise tax is calculated on the sale of excisable goods by retailers.

The recording of returns of goods from buyers and suppliers is automated.

"BAS Accounting CORP" supports the use of several price types, such as "wholesale," "small wholesale," "retail," "purchase," etc. This simplifies the recording of receipt and sales transactions.

Accounting for Commission Trade

Accounting for commission trade is automated for both goods taken on commission (from the principal) and transferred for further sale (to the commission agent). The recording of transactions involving the transfer of goods on subcontract is supported. When generating a report to the principal or registering a commission agent report, you can immediately calculate and reflect the commission deduction.

Container Operations

Returnable container operations have been automated. The taxation requirements for such transactions and settlements with suppliers and customers have been taken into account.

Accounting for Banking and Cash Transactions

Cash and non-cash cash flow and foreign exchange transactions have been implemented. Input and printing of payment orders, cash receipts, and cash disbursement slips are supported. Automated transactions for settlements with suppliers, customers, and accountable persons, cash deposits to a current account and cash receipts by check, purchase and sale of foreign currency, salary payments (transfers), and the transfer of taxes and contributions from salaries are implemented. When recording transactions, payment amounts are automatically split into advances and payments. A standard cash book is generated based on cash documents.

Accounting for Settlements with Counterparties

Settlements with suppliers and customers can be maintained in hryvnias or foreign currencies. Exchange rate differences for each transaction are calculated automatically. Settlements with counterparties can be maintained under the contract as a whole or by specifying specific settlement documents. Accounting for fixed assets, intangible, and low-value assets is determined separately for each contract.

Accounting for fixed assets, intangible, and low-value assets

Accounting for fixed assets, intangible, and low-value assets is conducted in accordance with Accounting Standard 7 "Fixed Assets," Accounting Standard 8 "Intangible Assets," and Accounting Standard 9 "Inventories."

For fixed assets and intangible assets, the following key operations are automated: receipt, acceptance for accounting, depreciation accrual, modernization, transfer, write-off, inventory, and revaluation (for fixed assets). Accrued depreciation amounts for the month can be distributed among multiple accounts or analytical accounting objects. For fixed assets used seasonally, depreciation accrual schedules can be used.

For low-value assets, the operations of transfer into operation and decommissioning from operation are automated.

Accounting for Primary and Auxiliary Production

Automated cost calculation for products and services manufactured by primary and auxiliary production, and accounting for the processing of customer-supplied raw materials. During the month, finished goods are recorded at planned cost. At the end of the month, the actual cost of manufactured goods and services is calculated.

Accounting for Semi-finished Products

For complex technological processes with intermediate stages producing semi-finished products, warehouse accounting of semi-finished products and automatic cost calculation are supported.

Accounting for Indirect Costs

For overhead production costs, the ability to allocate them according to normal capacity indicators is implemented, in accordance with P (S) BU 16 "Expenses".

When writing off indirect costs, various methods of distribution by product (service) nomenclature groups can be used. The following allocation bases are possible for indirect costs:

• output volume
• planned cost
• salaries
• material costs
• direct costs
• individual direct cost items.

Payroll and HR Accounting

This subsystem is designed to organize the work of company departments involved in human resources management, comprehensively automating processes that support the company's HR policy in accordance with all requirements of current legislation.

To solve problems in this area, users are provided with the following capabilities:

• working with employee personal data
• tracking personnel movement and staff employment within organizations, including obtaining standardized reporting forms and internal analytical reporting
• organizing work according to the staffing schedule
• working with contracts contract
• accounting for hours worked using various accounting methods
• calculating staff salaries using various remuneration systems: time-based (including tariff-based), piecework, and their variations
• using the performance indicators of the organization and of a specific employee when calculating remuneration
• calculating deductions from wages, including those based on writs of execution
• accrual of other income not related to wages and income in kind
• conducting mutual settlements with staff in cash and non-cash form, managing employee debt
• analysis of accrued wages using internal analytical reporting
• obtaining standardized reporting forms
• calculating taxes and deductions to the payroll fund regulated by law
• generating regulated reporting on wages, both consolidated and Personalized.

Support for various taxation schemes

"BAS Accounting CORP" supports the following taxation schemes:

• income tax and value-added tax
• income tax without value-added tax
• single tax and value-added tax
• single tax without value-added tax
• single tax for individual entrepreneurs.

VAT Accounting

"BAS Accounting CORP" Allows you to generate and register all necessary tax documents: tax invoices and their appendices.

The configuration implements two methods for calculating the tax base ("first event") with VAT: immediate calculation upon document posting and deferred determination of tax liabilities/credits at the end of the period.

To verify the accuracy of the tax credit shown upon receipt, inventory is recorded by the tax purposes of their acquisition.

Tax accounting for income tax

Tax accounting is maintained in accordance with Section 3 Tax Code.

Along with accounting for income and expenses, differences are recorded, and financial results are adjusted. To calculate differences related to the depreciation of fixed assets (Article 138 of the Tax Code), parallel accounting of fixed assets and intangible assets is maintained for both accounting and tax purposes.

Based on tax accounting data, an "Income Tax Declaration" is automatically generated.

The configuration also supports accounting for income tax for the period from April 1, 2011, to December 31, 2014, according to the previous version of Section 3 of the Tax Code.

Single Tax

"BAS Accounting CORP" Allows you to record the income and expenses (if necessary) of legal entities and individuals who are single tax payers.

The "Income (Revenue and Expense) Book" for individuals who are business entities, as well as "Declarations of Single Tax Payers - Legal Entities and Individuals" are automatically generated.

Period-Closing Operations

Automated routine operations performed at the end of a period, including currency revaluation, writing off deferred expenses, determining financial results, and more.

"BAS Accounting CORP" includes a set of reports, "Calculation Statements," reflecting calculations related to the performance of routine month-end operations: "Allocation of Indirect Expenses," "Revaluation of Foreign Currency," and others.

Standard Accounting Reports

"BAS Accounting CORP" provides the user with a set of standard reports that allow for the analysis of balances, account turnovers, and transactions at the most detailed level. These include a trial balance, a checkerboard balance, a trial balance by account, account turnovers, an account card, an account analysis, a sub-account analysis, turnovers between sub-accounts, summary transactions, a general ledger, and a diagram.
 

Express Accounting Check

The express accounting check helps the user obtain summary and detailed information about the accuracy of their data at any time. All audits are grouped into:

• Accounting policy provisions
• Accounting status analysis
• Cash transactions
• VAT accounting
• Accounting for production operations
• Determining financial results.

The express audit results report is accompanied by comments on each completed audit, containing:

• Accounting subject
• Audit result
• Possible causes of errors
• Recommendations for eliminating errors.

Regulated reporting

In "BAS Accounting CORP" Mandatory (regulated) reports intended for submission to organization owners and regulatory government agencies are included, including accounting forms, tax returns, reports for statistical agencies, and government funds.

Regulated reports submitted to tax authorities can be automatically exported to the format approved by the government agency implementing tax policy (in XML files). The so-called "schemas" (files with the *.xsd extension), which are used to generate XML files with report data, are supplied and updated along with the set of regulated reports.

The configuration is integrated with the "FREDO Report" electronic reporting service. The "FREDO Report" service Provides the ability to directly from the configuration:

• generate regulatory reporting to various government agencies
• verify completion (using built-in desk audits) and print documents
• encrypt and sign with an electronic digital signature
• send reports to regulatory authorities and receive a receipt for delivery of the report to its destination
• save on electronic media
• receive a breakdown of FREDO Report report indicators in the configuration.

Users can independently choose the option for using the regulatory reporting subsystem: the traditional subsystem or the FREDO Report service.

Tight integration of the FREDO Report service With standard configurations, it allows you to transfer accounting system data without creating intermediate export files, as well as receive breakdowns of the FREDO Report service's report amounts within the program.
 

Service Capabilities

The program also includes the following service capabilities:

• Full-text data search - search for arbitrary text across all configuration objects (documents, reference books, etc.)
• Download exchange rates from the Internet
• Download classifiers (address, fixed assets, etc.) and others.

Data Search

In the configuration Full-text search of the information base data has been implemented. Searches can be performed by multiple words, using search operators, or by an exact phrase. Account Access Management The ability to restrict access to the account data of individual organizations (legal entities or sole proprietors) has been implemented. Users with limited access rights are unable to modify or even view restricted data. Working with Distributed Information Bases The configuration includes exchange plans for distributed information bases. Online User Support Users can directly create and submit comments about using the program, requests to the technical support department, and receive and view responses from the technical support department while working with the program.

Automatic Configuration Update

The configuration includes a configuration update wizard that retrieves information about the latest updates posted on the online user support site and automatically installs any updates found. If the update file has already been obtained, the wizard allows you to update using an update distribution file (*.cfu) or a configuration distribution file (*.cf) from any local or network directory.