BAS Accounting

The "BAS Accounting" software product in the online version is designed to automate accounting and tax accounting, including the preparation of mandatory (regulated) reporting, in organizations carrying out any types of commercial activities: wholesale and retail trade, commission trade (including subcommissions), provision of services, production etc. Accounting and tax accounting is maintained in accordance with the current legislation of Ukraine.

The BAS Accounting program provides a solution to all the tasks facing the accounting service of an enterprise, if the accounting service is fully responsible for accounting at the enterprise, including, for example, issuing primary documents, sales accounting, etc. This application solution can also be used exclusively for accounting and tax accounting, and the tasks of automating other services, for example, the sales department, can be solved with specialized BAS applications or other accounting systems. The structure of "BAS Accounting" includes a chart of accounts of accounting, which corresponds to the Order of the Ministry of Finance of Ukraine "On approval of the Chart of accounts of accounting and Instructions on its use" dated November 30, 1999 No. 291. The composition of accounts, the organization of analytical, currency, quantitative accounting on the accounts comply with the requirements of the legislation on accounting and data reflection in the reporting. If necessary, users can independently create additional sub-accounts and sections of analytical accounting.

Accounting "from the document" and typical operations
The main way to reflect business transactions in accounting is to enter configuration documents that correspond to the primary accounting documents. In addition, you can enter individual transactions directly. For group entry of transactions, you can use standard operations - a simple automation tool, the user can easily and quickly set up.


Keeping records of the activities of several organizations
With the help of "BAS Accounting" you can maintain accounting and tax accounting of the economic activities of several organizations. Accounting for each organization can be kept in a separate infobase. At the same time, "BAS Accounting" provides the ability to conduct accounting and tax accounting of several organizations in a common information base (in this case, individuals - entrepreneurs can act as separate organizations). This is convenient if their economic activities are closely related to each other: you can use general lists of goods, counterparties (business partners), employees, warehouses (storage locations), etc., and generate mandatory reporting separately.

By default, documents do not display the Organization field. If more than one organization is added to the "Organizations" directory, the field will automatically appear in all documents.

Accounting for inventory items
Accounting for goods, materials and finished products is implemented in accordance with P (S) BU 9 "Stocks" and guidelines for its application. The following methods of valuing inventories at disposal are supported:

• at average cost
• at the cost of the first purchase of inventories (FIFO method)
• at the selling price using the average markup percentage (for retail)

Batch records are maintained in inventory accounts to support how FIFO is valued. Different assessment methods can be applied independently for each organization.

Inventory control
For warehouses, you can keep quantitative or quantitative-total accounting. In the first case, the assessment of goods and materials for accounting purposes does not depend on the warehouse from which they were received. Warehouse accounting can be turned off if not needed.

In "BAS Accounting" inventory data is registered, which is automatically verified with accounting data. On the basis of the inventory, surpluses are identified and shortages are written off.

A financially responsible person can be assigned for each composition. However, one responsible person can be appointed for one composition. The history of the appointment of responsible persons is preserved. The inventory of stocks can be done both by composition and by the materially responsible person.

Accounting for trade operations
The accounting of transactions of receipt and sale of goods and services has been automated. When goods are sold, invoices are issued for payment, invoices and tax invoices are drawn up. All wholesale transactions are accounted for in terms of contracts with buyers and suppliers.

For retail trade, both real-time reflection of retail sales and reflection of sales based on inventory results are supported. Retail items can be priced at buy or sell prices. Excise tax is calculated on the sale of excisable goods by retailers.

Reflection of goods returns from the buyer to the supplier is automated.

BAS Accounting supports the use of several types of prices, for example: "wholesale", "small wholesale", "retail",

Accounting for commission trading
The accounting of commission trade has been automated both in relation to goods taken on a commission (from the principal) and transferred for further sale (to the commission agent). Supports the reflection of transactions for the transfer of goods for subcommission. When generating a report to the consignor or registering a commission agent's report, you can immediately calculate and reflect the deduction of the commission.

Accounting for operations with packaging
Operations for accounting of returnable reusable packaging have been automated. The specifics of taxation of such transactions and settlements with suppliers and buyers have been taken into account.

Accounting for banking and cash transactions
Accounting for the movement of cash and non-cash funds and foreign exchange transactions has been implemented. Supports input and printing of payment orders, credit and debit cash orders. Automated transactions of settlements with suppliers, buyers and accountable persons, depositing cash into a bank account and receiving cash on a check, purchasing and selling foreign currency, payment (transfer) of wages, transfer of taxes and contributions from wages. During the recording of transactions, payment amounts are automatically broken down into advance and payment. On the basis of cash documents, a cash book of the established form is formed.

Accounting for settlements with counterparties
Accounting for settlements with suppliers and buyers can be kept in hryvnia and foreign currency. Exchange rate differences are calculated automatically for each transaction. Settlements with counterparties can be made under the contract as a whole or with the indication of specific settlement documents. The settlement method is determined separately for each agreement.

Accounting for fixed assets, intangible and low-value assets
Accounting for fixed assets, intangible and low-value assets is kept in accordance with P (S) BU 7 "Fixed Assets", P (S) BU 8 "Intangible Assets", P (S) BU 9 "Inventories".

For fixed assets and intangible assets, such basic operations are automated as: receipt, acceptance for accounting, depreciation, modernization, transfer, write-off, inventory, revaluation (for fixed assets). It is possible to distribute the amounts of accrued depreciation for the month between several accounts or objects of analytical accounting. For fixed assets used seasonally, it is possible to use depreciation schedules.

For low-value assets, transfer operations and decommissioning operations are automated.

Production accounting
Automated calculation of the cost of goods and services produced by the main and auxiliary production, accounting for the processing of customer-supplied raw materials. During the month, the accounting of the finished product is kept at the planned cost. At the end of the month, the actual cost of products manufactured and services rendered is calculated.

Accounting for semi-finished products
For complex technological processes that have intermediate stages with the release of semi-finished products, warehouse accounting of semi-finished products and automatic calculation of their cost are supported.
Accounting for indirect costs
For general production costs, it is possible to distribute them according to the indicators of normal capacity, in accordance with P (C) BU 16 "Costs".

When writing off indirect costs, it is possible to use various methods of distribution by nomenclature groups of products (services). For indirect costs, the following distribution bases are possible:

• production volume
• planned cost
• salary
• material costs
• direct costs
• separate items of direct costs.
• Payroll and personnel records

"BAS Accounting" keeps records of personnel movements, including accounting of employees at the main place of work and part-time, in particular internal. The formation of standard forms according to labor legislation is provided.

Automated:

• calculation of salaries for employees of the enterprise by salary, then accruals and maintenance with the ability to indicate the method of reflection in the accounting separately for each type of accrual
• conducting mutual settlements with employees before the payment of wages and the transfer of wages to the card accounts of employees
• deposit
• calculation of taxes and contributions regulated by legislation, the taxable base of which is the wages of employees of organizations
• formation of relevant reports (for personal income tax, for ERUs)

Keeping records of settlements with personnel on subaccounts of account 66 "Settlements for employee benefits" is possible both for each employee and for all employees.

Personal accounts of employees are kept in the framework of salary projects. Payments can be made to any employee both through the bank and through the cashier. When filling out information to the bank on a salary project, employees are selected only within the framework of this project.

During the calculations, the presence at the enterprise is taken into account:

• people with disabilities
• pensioners

Simplified personnel records
The option of simplified personnel accounting provides for the entry of information (place of work of an employee, planned salary, etc.) directly into the employee's card. You don't have to create HR documents. But in the case of simplified accounting, the storage of the history of introduced changes is not supported. If necessary, during work, you can go from simplified to full personnel accounting.

Simplified accounting of accruals
Simplified accounting of accruals is possible only if the option of maintaining simplified personnel records is selected. In this case, information about the employee's accrual is displayed in the document in one line (without the need to specify additional details). The limitation of the regime is to use only daily salary, indexation, accruals with a fixed amount and the absence of transitional accruals. The transition to full accounting is possible at any time without the need for data conversion.

More powerful capabilities of payroll and personnel accounting are implemented in the solution "BAS Accounting CORP"

Support for various taxation schemes
BAS Accounting supports the following taxation schemes:

• income tax and value added tax
• income tax excluding value added tax
• single tax and value added tax
• single tax without value added tax
• single tax for business entities-individuals.

VAT accounting
"BAS Accounting" allows you to generate and register all the necessary tax documents: tax invoices, annexes to them.

The configuration implements two methods of calculating the tax base ("first event") with VAT: operational calculation when documents are posted and deferred determination of tax liabilities / credit at the end of the period.

To control the correctness of the tax credit shown upon receipt, stocks are recorded in the context of the tax purposes of their acquisition.

Income tax accounting
Tax accounting is maintained in accordance with Section 3 of the Tax Code.

Along with the accounting of income and expenses, differences are recorded and the financial result is adjusted. In order to calculate the differences associated with the amortization of non-current assets (Art. 138 of the TCU), parallel accounting of fixed assets and intangible assets is kept for the purposes of accounting and tax accounting.

According to the tax accounting data, a "Profit Tax Declaration" is automatically generated.

Single tax
"BAS Accounting" maintains accounting for a simplified taxation system.
The program allows you to register income and expenses (if necessary) of legal entities and individuals - single tax payers.

The "Book of accounting of income (income and expenses) for individuals - subjects of entrepreneurial activity", as well as declarations of the single tax payer - legal entities and individuals are automatically generated.
 

Closing period operations
Automated routine operations performed at the end of the period, including currency revaluation, write-off of deferred expenses, determination of financial results, and others.

The structure of "BAS Accounting" includes a set of reference-calculations, reflecting the calculations associated with routine operations at the end of the month: "Allocation of indirect costs", "Revaluation of foreign exchange funds" and others.


Standard accounting reports
"BAS Accounting" provides the user with a set of standard reports that allow you to analyze the data of balances, turnovers of accounts and transactions in the most sections. Among them are the balance sheet, the checkerboard, the balance sheet of the account, account turnover, account card, account analysis, sub-account analysis, turnover between sub-accounts, summary entries, general ledger, diagram.

Express check of accounting
An express check of accounting helps the user at any time to receive summary and detailed information about the correctness of the data. All checks are grouped:
accounting policies
analysis of the state of accounting
cash transactions
VAT accounting
accounting of production operations
determination of financial results.

The report on the results of the express check is accompanied by comments to each performed check, containing:

• subject of control
• result of checking
• possible causes of errors
• recommendations for eliminating errors.

Regulated reporting
BAS Accounting includes obligatory (regulated) reports intended for submission to the owners of the organization and to the controlling state bodies, including accounting forms, tax returns, reports for statistical bodies and state funds.

Regulated reporting submitted to the tax authorities can be automatically exported to the format approved by the government agency that implements tax policy (in files with the XML extension). The so-called "schemas" (files with the * .xsd extension) used to generate XML files with report data are supplied and updated along with a set of regulated reporting.

The configuration is integrated with the "FREDO Report" electronic reporting service. Service "FREDO Report" provides an opportunity directly from the configuration:

• generate regulated reporting to various government agencies
• check filling (using built-in office checks) and print documents
• encrypt and sign with an electronic digital signature
• send reports to regulatory authorities and receive a receipt for the delivery of the report to the destination
• save on electronic media
• receive a decryption of the "FREDO Report" report indicators in the configuration

Users can independently choose the option of using the regulated reporting subsystem: the traditional subsystem or the "FREDO Report" service.

Tight integration of the "FREDO Report" service with standard configurations allows you to transfer accounting system data without creating intermediate export files, as well as to receive decryptions of the sums of indicators of the "FREDO Report" service reports in the program.


Service capabilities
The program also includes the following service features:
full-text data search - search for arbitrary text across all configuration objects (documents, reference books, etc.)
downloading currency rates from the Internet
loading classifiers
and others
Data search

The configuration implements full-text search using infobase data. You can search for multiple words, using search operators, or an exact phrase.

Controlling access to credentials

The ability to impose restrictions on access to the credentials of individual organizations (legal entities or individual entrepreneurs) has been implemented. A user with limited access rights does not have the ability not only to change in any way, but even to view the data that is closed to him.

Functional options

The program allows flexible customization of the program interface to the needs of the user with the help of functional options, included by the user:

• accounting of settlements in foreign currency
• keeping records of returnable packaging
• keeping records of strict reporting forms
• conducting activities under commission agreements
• retail business
• conducting production activities

Disabling a functional option leads to the exclusion of documents (bookmarks and document details), reports, reference books associated with the option from the interface. Only fields that are meaningful to the user remain in the interface. This significantly relieves the interface and improves the comfort of work. If the functional option is enabled further, documents, directories and reports are returned to the interface.

Working with distributed infobases

The configuration includes exchange plans for distributed infobases.

Online user support

Program users can, while working with the program, prepare and send thoughts about using the program, contact the technical support department, and receive and view responses from the technical support department.

Automatic configuration update

The configuration includes the Update Configuration Wizard, which allows you to get information about the latest updates posted on the customer support site on the Internet and automatically install the updates that are found. If the update file has already been received, the wizard allows you to update using the update delivery file (* .cfu) or configuration delivery file (* .cf) from any local or network directory.


Restrictions "BAS Basic Accounting"

"BAS Basic Accounting" has a number of limitations compared to BAS Accounting PROF:

• does not support accounting and tax accounting of economic activities of several organizations in one information base
• only one user can work with one infobase at a time
• does not support changing the configuration, you can use only the standard configuration and install its updates
• does not support client-server operation
• does not support distributed infobases
• does not support COM-connection and Automation-server

If the organization needs to maintain multi-company accounting in a single information base, the simultaneous work of several users, or other tasks appear that cannot be solved within the limitations of the basic version, then the organization will be able to switch to the program "BAS Accounting PROF" or "BAS Accounting CORP "that do not have the specified restrictions.